How do I print envelopes on my copier?

How do I print envelopes on my copier?

(Submitted by Scott Sawyer)

Most copiers are designed to print on a wide variety of media, including envelopes. However, because envelopes can come in different thicknesses and paper types, it is important to ensure that the machine knows what type of envelopes you are loading into the machine.

The following directions are for how to print envelopes on a Sharp copier:
Loading the envelopes into the machine:

  • Envelopes can be loaded up to 50 sheets or the height of the indicator line in Tray 1.
  • Load the paper with the copy and print side facing up.
  • The maximum number of sheets (50) may not exceed the indicator line.
  • Envelopes with triangular flaps cannot be used in tray 1.
  • Within the continental United States, the standard envelope sizes are A4, A5, and Comm 6-14. Depending on where you live, other envelope sizes may be available.

Cautions when placing envelopes:

  • Remove curling
  • Ensure envelopes are flat, containing no air
  • Ensure the four folded edges are pressed flat (for items with flaps, three edges)
  • Align on a flat surface

To check the type and size of paper:

  • Select [Tray Settings] in the home screen
  • -OR- in [Settings], select [Status] → [Machine Identification] → [Paper Input Tray Status].

To set the type and size of paper:

  • Set this in [Tray Settings] in the home screen
  • -OR- in [Settings] → [System Settings] → [Common Settings] → [Paper Settings] → [Paper Tray Settings].
  • Additionally, you can use the bypass tray for printing on envelopes 20 sheets at a time.

Important points when using envelopes:

  • Do not print the rear surface (the side with adhesive) of the envelope. This may result in misfeeds or poor print quality.
  • Some operating environments may cause creasing, smudging, misfeeds, poor toner fusing, or machine failure.
  • Fold the flap of the envelope and make a sharp crease at the fold. A misfeed may occur if the flap is up.
  • When placing multiple envelopes, if the print surface is not fed flat, but is instead being fed on an angle, then the envelopes may not feed properly.
  • Items that have 4 or more sheets in the envelope to be adhered cannot be fed.
  • Feeding of thick envelopes may not be possible.
  • Feeding of envelopes with uneven surfaces may not be possible.
  • Feeding of the following types of envelopes is not recommended:
    • Envelopes with a metal piece, a plastic hook, or a ribbon hook
    • Envelopes that use a string for closing
    • Envelopes with a window*
    • Envelopes with a lining*
    • Envelopes with an uneven surface or those finished with titling or embossing
    • Hand-made envelopes
    • Envelopes containing air inside
    • Envelopes damaged with a crease, fold mark, or tear
    • Envelopes for which the surface has deteriorated or deformed due to prolonged storage or moisture absorption

(*Use of lined envelopes and envelopes that use adhesives or other composites for sealing are not advised as the heat from the fusing unit may cause these linings, adhesives, or other composite substances to melt, possibly damaging the device.)

Restrictions may apply to the use of additional types of envelopes. For more information, please consult a qualified service technician before printing.

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