Here are 5 additional copier features to save you time and money in your business.
(Submitted by Wayne Parrish)
This week’s blog is going to focus on the (5) additional copier features that will help you to save time and money in your business.
Those features are:
- Multi-crop (also referred to as “Receipt Scanning”)
- Secure Print Release
- Simultaneous Copy and Scan
- Pull out Keyboard
- Mobile Printing
- Multi-crop
- Sometimes referred to as “Receipt Scanning,” multi-crop is a valuable feature for anyone who scans a large number of checks, receipts, or even identification cards, such as driver’s licenses or social security cards. By selecting this feature, a user can place all the items on the glass at the same time—leaving approximately a half an inch of space around each of the items—press the scan button, and the multifunction device will proceed to scan all the items currently on the glass with one pass and then save the scan of each item as separate PDF files. These PDF files can then be emailed directly from the MFD to the user’s own email or to another email, the company’s accounting email, for example.
- Secure Print Release
- Sharp’s new Advanced series machines have a built-in feature called “Sharp Serverless Print Release” that comes standard without the need for additional software or special drivers. If your copier doesn’t include a similar feature, then a third-party software, such as PaperCut, can be used to achieve the same functionality.
- Sometimes referred to as “Follow Me” or “Find Me” printing, the secure print release functionality allows a user to print a file from their laptop or other device which gets stored onto one main hub copier device that is connected, via the customer’s network, to up to 5 other copier devices. This means the user has the option to print, not only from the main hub copier, but from any of the subsequent connected devices. This proves especially helpful if the user wants to print from their office on one floor to a device located on a different floor or even to a completely different building, either locally or across the nation, wherever the network has a connected device!
- Another aspect of secure printing comes from the use of third-party software like Cloud Connect in conjunction with applications such as SharePoint online, OneDrive for Business, Box, and Dropbox. These solutions allow users to perform functions like sending print jobs from their laptop or device to a folder on their Dropbox, then going to the multifunction device to securely access that folder and print on the spot from the machine. In this way, sensitive or confidential print jobs can be sent by users whenever it is convenient, then printed on-demand, all while ensuring that these priority documents are not left on the copier for accidental viewing by unauthorized users.
- Simultaneous Copy and Scan
- In today’s digital world, being able to copy and scan a document at the same time is a highly desired feature which can, in some cases, dramatically enhance your daily workflow by reducing the amount of time required to complete complex copy and scan jobs.
- Pull out keyboard
- A built-in retractable keyboard on the MFP touchscreen is a standard feature on Sharp multifunction devices that greatly simplifies the process of email address and subject line entries, especially on repeated scanning tasks. This feature also speeds up entering information for user authentications.
- Mobile Printing
- Available on both Apple and Android devices, the mobile printing functionality makes it easier than ever to wirelessly print to your MFP from your smartphone. Sometimes referred to as “wireless printing,” you can use this feature so long as your phone and multifunction device are operating on the same network.
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