Sharp MFP Advanced Series Training Video

Sharp MFP Advanced Series Training Video

(Submitted by Natasha McDowell)

In this training video, Gareth Stevenson, Sales Manager for RITE Technology, gives an overview of functionality for the new Advanced Series of multifunction printer from Sharp, applicable for the following models:

  • Color: BP-70C26, 70C31, 70C36, 70C45, 70C55, 70C65
  • Monochrome: BP-70M31, 70M36, 70M45, 70M55, 70CM65

Let’s begin by gaining an understanding of the naming convention for the series.

  • BP: The model prefix stands for “Business Partner”
  • 7: This number represents the model series with “7” being for “Advanced” series and “5” for the “Essentials” series.
  • O: The zero in the model number is the version number which identifies the successor lineage (ex. 70, 71, …).  
  • C: The designation for color. 
  • M: The designation for monochrome (or black-and-white). 
  • 45: The final number in the model number identifies the copy/print speed of the device (ex. 31 = 31 pages per minute). 

Document Feeder
Next, starting from the top of the device, the Advanced Series MFPs include a 300-sheet duplexing single pass feeder (DSPF) that scans documents at up to 280 images per minute, meaning you can scan/copy both sides of the document with a single pass instead of having to refeed to scan/copy the other side of your documents. This feature, along with the scan speed, allows you to complete your jobs faster and with less chance of error.

Sharp has also designed the document feeder with two very important features geared toward preventing skewing of the documents when performing copying or scanning jobs. The first feature is rollers that pull the pages through the feeder from the center of the page. The second feature is anti-skew sensors built into the document feeder. For users performing high-volume scanning or copying jobs, these features become immensely beneficial in increasing productivity by reducing the need to rescan/recopy skewed pages.

The document feeder has an indicator light that lights up when the page(s) are fully engaged in the feeder. If there is a concern about double-feeds, Sharp offers an optional double-feed detection kit which is available for the Advanced Series and ensures that documents get scanned correctly.

Lastly, the feeder tray has built-in smart sensors which will automatically detect the page size that you are copying or scanning so the device will pull from the correct paper trays that correlate with the size of the original that you are copying or scan the document at the same size as the original instead of cutting off the document.

The Platen
Moving on to the glass, also known as the “platen,” this is where you would place documents, ID cards, receipts or other materials for your copy or scan jobs that cannot or would not be advisable to run through the document feeder. Depending on the function that you are performing, the lid will either need to be left open or closed for the function to be performed successfully.

Book Scanning or Copy Jobs
If you are making copies from a bound book, the Sharp MFPs contain an extra feature that will allow you to make copies without damaging the spine of the book. To activate this feature, open the lid of the device. With the lid open, you will notice a lever located above the platen closest to the hinge of the lid. Place your book on the platen and then, using your forearm to depress this lever while simultaneously pulling down with your other hand to close the lid, resulting in the closed lid remaining open an additional 2- 3 inches to allow your book to comfortably fit inside instead of how the lid normally rests directly on the platen.

Soft-Close Lids and Drawers
As you work with the device, you may notice that all the lids and drawers employ soft-close technology, which reduces office noise as well as wear-and-tear on the parts of the device.

10-in Touchscreen Control Panel w/ Built-in Keyboard
The easy-to-use touchscreen has “capacitive touch LCD” meaning it is more sensitive to touch than other touchscreens providing a more responsive and accurate touch user experience. The “capacitive LCD” also delivers good visibility even in sunlight, which helps prevent eyestrain over time for the user. The full flat panel design is easy to wipe clean and enhances the sleek design style of a modern office.

The touchscreen can be customized with a personalized background design that includes your company’s logo or any other design that you desire to enhance company culture or branding. Furthermore, custom buttons programmed with frequently used job functions specific to your organization’s needs and workflows can be added to the touchscreen display to speed job completion and increase user satisfaction.

The control panel’s built-in keyboard comes in handy when performing high-volume or frequent scanning as it gives you the ability to quickly and easily add email subject lines when emailing scans to yourself or others, as well as allowing you to name your scanned documents with either client or project names directly from the MFP before emailing them to yourself or others or uploading the scanned document to a folder in the cloud, eliminating the need for you to waste time going back and renaming scanned files at a later time. This also enhances the professionalism of your sent emails and reduces confusion when files are named appropriately.

Internal Finisher for Stapling and Stapleless Stapling (Optional Add-on)
If you forget to add stapling to your jobs when you are inside your print dialog box, then an optional internal finisher can be added to your Sharp MFP to allow you to perform walk-up stapling using a traditional metal staple on the fly.

This optional add-on internal finisher also has the ability to perform stapleless stapling which uses pressure to create a “crimp” in the corner of the pages capable of binding up to 10 sheets without the use of a metal staple. This is great because you don’t have to worry about removing metal staples before shredding!

Walk-up Proxy Sensor
This energy-saving feature allows your MFP to remain in a low-power mode until a user’s approach activates the device. If the MFP is located in a hallway or other high-traffic area, you can prevent the machine from coming on when not needed by adjusting the activation distance. A toggle switch located inside the front cover of the MFP can adjust the activation distance from 1 foot up to 3 feet. (The toggle switch is located in the same compartment where your toner cartridges and waste toner collector are located.) This eco-setting can also be disabled, if you so desire.

With a fast warm up time—less than 18 seconds—the walk-up proxy sensor feature saves not only energy but also time, creating an enhanced workflow experience for the user.

Toner Cartridges and Waste Toner Collector
Your toner cartridges and waste toner collector are located in a compartment accessed by opening the large fold-down panel door on the front of your multifunction device. In this compartment you will find your black, cyan, magenta, and yellow toner cartridges along with the larger black waste toner collector. When the toner cartridges are completely used up, they will pop out slightly. To replace a cartridge that has popped out, gently pull on the cartridge until it slides completely out of its designated slot. Then, gently insert a new toner cartridge of matching color into the slot. Do not attempt to push a used toner cartridge back into the slot once it has popped out! This can cause damage to your multifunction printer.

To remove the waste toner collector when full, press in on the green latches that are located on either side of waste toner collector and gently pull up to disengage the collector from the device. You may now insert a new waste toner collector into place.

Paper Trays
Your multifunction printer can be set up with a variety of paper tray configurations. In our training video, the model displayed has a configuration of (2) 550-sheet smart trays set over (2) tandem high-capacity 8.5 x 11-inch paper trays. (However, you could choose from having only (1) 550-sheet tray up to (4) 550-sheet paper trays.)

The 550-sheet trays have green toggles that can be adjusted to fit 11 x 17-inch, 8.5 x 14-inch, or 8.5 x 11-inch paper sizes in either a portrait or landscape orientation. These trays are called “smart trays” because once you adjust the green toggles, the device will auto-detect which paper size you have set the tray to and will print your jobs accordingly.

The high-capacity trays can hold 3 reams each of 8.5 x 11-inch copy paper, so with (2) of these high-capacity paper trays installed, the device would hold up to 6 reams of paper for a total of 2,100 sheets of copy paper altogether between those two trays.

Send and Print
Your multifunction printer has the ability to copy and scan a document at the same time. From the “Home” screen, select the “Copy” function button which will bring you to the expanded copy functions screen. At the top right of this screen, select the “Send and Print” function. On the screen that comes up, choose the desired email address from the address book, then press the “Enter the Address” button to proceed to the copier selections screen. Here, press either the black-and-white or color copy button to complete the process. Your copy will come out in the normal exit tray and the scan will be sent to the email you chose, all in one step.

Card Shot
If your responsibilities include copying or scanning a lot of identification cards such as driver’s licenses or medical insurance cards, etc., then you are going to LOVE the card shot feature!

To use this feature, begin by opening the lid of the copier, place the ID card in the corner at the top left of the platen, and then close the lid, as you would normally do for a scan.

From the “Home” screen, select the “Copy” function button which will bring you to the expanded copy functions screen. On this screen, select “Others” at the bottom left of the screen. This will open a dialog box of additional copy functions displayed in 3 columns. The Card Shot feature is listed on the far right about halfway down the third column.

Once you press the “Card Shot” button, a dialog box opens where you may manually enter the dimensions of the card you are going to copy. (Alternately, you can select the “Adjust to Paper Size” checkbox to allow the device to automatically detect the size of the card to be copied.) Press the “OK” button to accept your set dimensions and exit this screen.

Now, press either the black-and-white or color copy button to copy the first side of the card. Next, lift the lid, flip the card over to copy the other side, placing the card in the exact same position as the first copy. Press either the black-and-white or color copy button again to copy the second side. Finally, press the “Read End” button to complete the process and your completed copy will come out with both sides of the card copied onto a single side of the paper. The added benefit of this feature is that the ID card will be automatically enlarged to fill the page, making it much easier to read.

To scan the identification card instead of copying it, start by selecting the “Email” button on the “Home” screen. On the screen that appears, enter the desired email address either by manually entering with the keyboard or selecting the appropriate recipient from the address book. Once this information is entered, you can use the pullout keyboard to type in a subject line for your email as well as fill in a file name for your scan.

Now, in the bottom left corner of the screen select “Others.” This will open a dialog box of additional scan functions displayed in 3 columns. The Card Shot feature is listed on the far right about halfway down the third column. Press the “Card Shot” button and proceed using the same directions listed above to complete the process.

The only difference here will be that you will press the “Start” button to begin each scan instead of pressing either of the black-and-white or color copy buttons.

Preview Mode
From either the “Copy” or “Email” function screens, you have the option to “Preview” your document. (This button is directly above the black-and-white and color copy buttons or the “start” button, depending on whether you are in the copy or email modes, respectively.)

Selecting “Preview” gives you the ability to see what your document(s) will look like before you complete your job functions. This is especially helpful for high-volume or complex jobs.

The best part about the “Preview” feature is the ability to use the “Erase or Redact” functionality. In this way, you can easily erase or redact sections of your document(s) on the fly directly within the MFP without needing to whiteout or blackout the originals or take the extra step to make an additional copy to redact before completing the actual copy/scan job. Access the “Erase & Redact” feature by clicking on the “paper and pen” edit icon on the bottom left when in the “Preview” feature dialog box.

Email Interface
By selecting the “Email” button on the “Home” screen, you have the option to use the either the onscreen or pullout keyboards to enter an email address manually on the fly, as well as type in a subject line for your email and fill in a file name, whether a client or project name, for your scan jobs.

Resolution
Easily adjust the scanning resolution for your jobs. Please be aware that increased resolution will result in larger file sizes.

Optical Character Recognition (OCR)
With this feature, users can either convert a scanned document into an editable document in popular Microsoft Office formats, such as Microsoft Word, PowerPoint, or Excel formats, or create a variety of PDF formats from the scan.

In terms of PDF formats, scans can be used to create Searchable PDFs, Encrypted PDFs, Compact PDFs, and others.

Start by selecting the “Email” button on the “Home” screen, then choose “File Format” from the list displayed on the far left of the screen. Under the “File Format” dialog box, decide what file format you want your document scanned to—whether PDF, DocX, or other. Next, check the box for OCR and click “OK.” Now enter the email address, subject line, and file name. Finally, place the original to be scanned either on the glass or in the document feeder. Use the preview button or begin scanning by pressing the “Start” button to complete the process. Your file will be sent to you in the format that you determined.

Users also have the option to directly print these same file types from a thumb drive, cloud application, or mobile device. (This functionality is enabled via DirectOfficeTM technology. With this much flexibility, you can speed through your workflow tasks faster than ever!

Additional Features:
Under the “Others” button in either the “Copy” or “Email” modes, there are even more features available for you to use in your workflows, including the following:

  • Book Divide
  • Business Card (for business card scanning)
  • Job Build
  • Multi-crop (for receipt or check scanning)
  • Mixed Size Original (great for legal offices)

Final Notes:

  • Green means “safe to touch”—Anywhere that you see green toggles inside the MFP, you know that those areas are safe for you to handle and adjust without fear of damaging the machine.)
  • Service Sticker—Each MFP from RITE Technology will include on the front of the machine a service sticker which includes the following:
    • QR code (scan with your smartphone or tablet to submit an online service request)
    • Phone number (call to place a service call)
    • Website (visit our website to submit an online service request)
    • Unique Device ID (needed when placing any service call requests)
  • Request Additional Training—If you or anyone on your team would like to request additional training on the MFP at any time, feel free to contact our main office or reach out to your sales representative to schedule.
  • User’s Manual—Need more information? Press the “User’s Manual” button on the “Home” screen of your MFP’s touchscreen display to bring up a QR code that you can scan to download a copy of the complete user’s manual directly onto your smartphone or tablet device.

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The “Modern Office” Solutions to Enhance Your Team’s Workflows

The “Modern Office” Solutions to Enhance Your Team’s Workflows

(Submitted by Natasha McDowell)

Is your outdated office technology slowing down job processes and causing your staff undue strife in completing their daily job functions? You need office technology solutions that can streamline and smooth your workflows for optimal performance. From creation to finish, products and services offered by RITE Technology will allow you to transform your workplace into a “modern office” where you can easily and efficiently create, scan, annotate, print, copy, email, and web conference to share information quickly across various channels. Here at RITE Technology, we’ve done this for multiple businesses and organizations in Southwest Florida over the past 33 years. Here are a few ways our solutions can benefit you:

  1. Advanced Scanning Technology.
    Why waste time scanning documents one side at a time? With our innovative Sharp Advanced Series multifunction color printers, you can scan both sides of a document at the same time, improving efficiency and allowing you to spend your time on other more vital job responsibilities. Equipped with a 300-sheet duplexing single pass feeder (DSPF) capable of scan speeds up to 280 images per minute, you will heighten your productivity by claiming back valuable hours in your workday.
  2. Interactive Annotation.
    Enjoy the flexibility to collaborate in today’s BYOD (Bring Your Own Device) environment with Sharp’s award-winning AQUOS BOARD Interactive Whiteboards. With it’s seamless integration and ease of connectivity with other technologies, quickly connect your laptop, tablet, or other device to simultaneously share content with in-person and online participants. Enjoy a pen-on-paper experience as you quickly add notations on the fly to increase meeting productivity. Then, use the intuitive user interface to save those annotations and share them out to your team during the meeting or at a later time.
  3. Web Conferencing Solutions.
    Do you struggle with unreliable meeting equipment that is often difficult or impossible for your team to use without technical support from the IT department? Our team can evaluate your needs and guide you through the process of selecting the best web conferencing options to meet your goals. Whether through interactive whiteboards or other commercial-grade professional displays paired with the latest audio-visual products, our solutions will allow you to quickly and easily hold remote meetings that work smoother than you might have ever thought within your reach. Our technology makes every meeting feel as close to face-to-face as possible.
  4. Print Cloud Connectivity and Security.
    The new series of Advanced and Essentials Sharp multifunction printers support enhanced connectivity with popular cloud services, such as Microsoft Teams, Dropbox, and SharePoint Online, allowing you to print and share documents easily and securely in the cloud to seamlessly collaborate with colleagues even when they are working remotely. Additionally, when it comes to print security, leading security technology including BIOS Integrity Check, Application Whitelisting, TLS 1.3 Encryption, and optional Bitdefender Antivirus features available on the Advanced Series MFPs will help your organization protect your data and meet regulatory requirements in your work environment.
  5. Smarter Design.
    Updated for a modern aesthetic, the new Advanced and Essentials series MFPs blend well in all office environments, featuring soft-close drawers for less noise and solid state drives to process your jobs faster than ever before all while running silent. Not only do these updated devices look and work better, but they are designed to be environmentally friendly, meeting new Energy Star 3.0, EPEAT gold, Blue Angel, and RoHs standards. To learn more about Sharp’s commitment to the enviroment, please visit: Sharp & the Environment.

Hopefully this information was beneficial in helping you to better understand how solutions from RITE Technology will enhance your business. If you have any questions about this or any other information related to your copier or printer, please feel free to give us a call at 941-955-2737 or contact our sales department via email at sales@ritefl.com. We look forward to serving you and your business needs.

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The Nuts and Bolts of a Copier Lease: What Every Small Business Should Know

The Nuts and Bolts of a Copier Lease: What Every Small Business Should Know

How do I submit my meter reading online

(Originally posted on SHARP’s Simply Smarter Blog)

To lease or to buy? This is the question many small business owners face when the time comes to invest in a new copier or multifunction printer (MFP) for the office. Others, perhaps newer to business, may be surprised to learn that leasing is even an option. Isn’t leasing something you do with cars, not printers? But as you shop around and get familiar with the world of office equipment, you’ll learn that printers and copiers come at many different price points, and often it can make more sense to lease a device rather than to buy it outright. But when? It can vary from business to business, but here are some questions to ask when considering a lease.

What kind of device do you need?

MFPs come in many sizes, speeds and capabilities, and their prices are similarly varied, ranging from a few hundred dollars to several thousand. Prices are affected by things like speed (generally the more pages per minute the device prints, the higher the price tag), page volumes (some are designed for 5,000 pages a month, some for 50,000), black-and-white or color, document size and more. For example, additional options like stapling, hole-punching, folding or multiple paper drawers will add to the price.

It’s easy to assume only large organizations will need big, high-speed devices with a lot of bells and whistles, but an SMB can easily have in-house printing needs that justify the cost of a fast, color device with multiple finishing options, such as stapling, collating or binding. Since the outright cost of such a device could be prohibitive, leasing allows organizations to acquire these devices and save money long-term without the large up-front expenses.

What are the different leasing plans available?

If you search “office equipment leasing” you’ll find many different financing options, but most of the differences are in the details. Typically, leases come in two basic forms. Fair market value leases, also called operating leases, are flexible and affordable options that offer the lowest monthly payments. Because the company leasing the device does not own the actual hardware, it doesn’t need to be tracked as a company asset; however, the payments are deductible as operating expenses. End-of-lease options include renewing the existing lease, purchasing the equipment at fair market value, simply returning the equipment to the leasing company, or the most common option of upgrading to new equipment through a new lease. You’ll want to fully understand your responsibilities when choosing which end-of-lease option you want to execute.

Capital leases, or $1 buyout leases, allow the company to own the equipment at the end of the lease for $1, as the name implies. Since in this case, you are financing the entire purchase cost, the hardware is an asset owned by the company, and the monthly rates will be higher. However, the tax advantages at year-end under this type of lease can be significant, as Section 179 of the Internal Revenue Code and bonus depreciation may allow businesses to deduct up to 100% of capital leases in the first year.*

What type of service plans are available?

Many other variables can come into play when it comes to leasing options, including costs of service and supplies. Just like cars, copiers and MFPs need preventative maintenance and will also need repair or service calls at some point. Service agreements, which cover both, can be bundled into leasing agreements. These agreements can cover all kinds of things – from the obvious, like replacement toner cartridges, to the less obvious, like service technician travel costs.

Whether the printer or MFP is billed on a cost-per-page (CPP) basis, a per-user (or per-seat) basis, or another pricing model, the total amount can be rolled into the cost of the lease. The benefit of this, of course, is that the business has just one regular invoice for all equipment, supplies and service. This makes budgeting much simpler, as there is little risk for unplanned expenses (relating to the office equipment, at least).

Is leasing always a good idea?

It’s impossible to say unilaterally that anything is always a good idea. That’s why you’re reading this blog. The best move for each individual business will depend upon all the factors we’ve touched upon, and that, in turn, is something only users in your business can tell you. Particularly in a smaller business, the “multifunction” part of the MFP will really earn its name, and it is important to understand how much and for what purposes each department or individual worker will use the device.

For an SMB without the resources for a large upfront purchase, but with printing, copying and scanning needs that require something more than a desktop printer, leasing is certainly an option worth exploring. Talk to your local dealer or service provider about the options available and discover whether leasing can benefit your business.

*NOTE: This article is not intended to convey tax advice. Consumers should consult their own tax advisors to confirm the consequences of their business transactions.

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What happens during the install of my new multifunction copier?

What happens during the install of my new multifunction copier?

(Submitted by Natasha McDowell)

If you’re thinking of purchasing or leasing a new multifunction copier or printer, then you may be wondering what the process of a new install looks like. How long does it take? Will all my settings be transferred from my old device to the new device? How will I learn how to use all the features on my new device? These are all great questions for you to ask, and we have the answers!

  1. The Pre-Install Checklist.
    After purchasing or leasing your new device, the first step in the install process is the what we here at RITE Technology refer to as the “Pre-Install Checklist.” This checklist ensures that we obtain all necessary information from you the customer to ensure the smoothest install process possible. Some of the information gathered includes, but is not limited to, the following:

    • Confirming the delivery date and time; address; point of contact
    • Confirming network connectivity and power supply in the location where the printer is to be installed
    • Transferring customer settings from the existing device to the new device (Settings can be transferred either on-site on the day of install or, preferably, ahead of time via remote support or over the phone. Taking care of this step ahead of the day of install goes a long way in making the entire install process so much smoother for the customer, resulting in less disruption to their work environment.)
    • Confirming aspects of the delivery environment (Are there stairs, elevators, uneven surfaces, or other circumstances of which technicians should be made aware prior to the day of install?)
    • Confirming whether or not there is an IT department that will need to be coordinated with to complete the configuration of the device during the initial setup
    • Confirming if there is old equipment that will require removable from the site
    • Confirming if the customer’s parking lot allows ample space to accommodate the delivery vehicle
  2. Set-up of the device prior to delivery to the customer.
    Once your multifunction device arrives in our warehouse and before we send it out to be delivered to your location, one of our certified technicians will set-up the machine to your desired specifications. This can include any of the following:

    • Creating a customized design including your logo for the home screen of the touchscreen display
    • Creating customized buttons for tasks that are frequently used in your organization’s workflow
    • Color calibrating the machine for optimal performance
    • Performing diagnostic testing to ensure that the device is operating at peak functionality
  3. Day of Install.
    On the day of installation, our certified technicians will promptly arrive at your location. Before unloading, they will meet with your designated point of contact to confirm the install location and entry points for each new device in an effort to minimize any disruption to your work environment. After install locations and entry points have been confirmed, the technicians will unload all new devices, route them to the appropriate install locations, and complete the set-up process. The following is a brief list of some of the steps in the set-up process:

    • Print out page count and network settings of existing machine(s)
    • Input network settings (IP address, DNS settings, etc.) for each new machine
    • Test fax
    • Test scan destinations (email, folder, etc.)
    • Install print drivers (server or desktop)
    • Complete user test prints from all applications
    • Clean and sanitize machine
    • Load paper into all trays of the machine
  4. Post-Install Training.
    Depending upon the customer’s availability, the post-install training may occur within hours of the install or a few days after. For the training, the account executive will meet onsite with the customer’s staff to provide a generalized overview of the machine, answering questions and keying in on specific pertinent features identified ahead of time by the account executive and customer. During the training, if any additional customized buttons are required by the users, the account executive will set these up at this time. This detailed process ensures that all users are confident in their operation of the new machine and are set-up for success. Training sessions typically last between 30 minutes to one hour, depending on the customer’s needs. If additional training in required after the initial setup, the account executive can facilitate this for the customer.
  5. Customer Experience Follow-up Call
    A few days after the install, a customer service specialist will conduct a follow-up phone call with the customer to determine their level of satisfaction with the install process. Our rating score ranges from 1 – 10, with 10 being excellent. Our hope is always to exceed our customers’ expectations in all that we do, and we strive to this end.

Hopefully this information was beneficial in helping you to better understand the installation process when you purchase or lease a new multifunction printer or copier. If you have any questions about this or any other process related to your copier or printer, please feel free to give us a call at 941-955-2737 or contact either our service department via email at service@ritefl.com or our sales department via email at sales@ritefl.com. We look forward to serving you and your business needs.

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How do I submit my meter reading online?

How do I submit my meter reading online?

How do I submit my meter reading online
(Submitted by Christian Perez)

Some service providers, like RITE Technology, give their customers the option to submit meter readings online. A wonderful option to save time and increase convenience for the customer, however, if you’ve never submitted a meter reading online, then the thought of doing so may seem daunting. In fact, submitting an online meter reading is a task that can be accomplished in a few easy steps.

  1.    The first step is to locate your meter reading on your printer or copier.
  2. For Sharp devices, on most newer models there is a “total count” button located towards the bottom of the home screen. (See Figure 1.0) Once you tap the “total count” button, a screen will be displayed that will show the total count of the device. (See Figure 2.0) (*Pro Tip: Double tapping the home button will display this screen as well.)
  3. Meter Reading Total Counts button on printer home screen
  4. (Figure 1.0)
  5. Total Counts Meter Reading screen on your printer
  6. (Figure 2.0)
  7. For Ricoh devices, most models will have a “user tools” button located on the home screen. Pressing the user tools button will bring up a screen where you will then press the “counter” option to display a dialog box that will show the total count of the device.
  8. If your device is a color model, then on the total count screen you’ll see the total count separated out into “Full Color” for any color prints and “B/W” for black and white prints. You’ll need to denote both of these numbers for entry online.
  9. If your device is a black and white model, then on the total count screen you will only see one total count for “B/W”. This will be the only number that you will need to enter for your online meter reading submission.
  10. If you have a device that is not described above or if you have any issues finding where to find your meter reading on the device, then please feel free to reach out to your IT department or to the Help Desk of your service provider.
  1.    Locate your device’s ID number.
  2. On devices serviced by RITE Technology, the machine ID is conveniently located on a sticker affixed to the front of the device. If your device’s ID number is not prominently displayed, then you may need to contact your service provider to determine the location of this number.
  1.    Enter the information online.
  2. Once you’ve retrieved the meter reading total(s) and you’ve located your device’s ID number, then you are ready to submit your meter reading online.
  3. For RITE Technology customers, we have provided two options to submit the meter reading digitally. The first option is to submit your meter reading on our website. Begin by navigating to www.ritefl.com in your browser window. Once on the home page of our website, hover your mouse over the subheading “Support” at the top right of the webpage and click the option “Enter Meter Readings” from the drop-down menu that appears. Once on the “Enter Meter Readings” page, complete the form with all the required information and click the “Submit Meter Reading” button at the bottom of the form to complete your submission.
  4. The second option is for you to submit your meter reading via email to meters@ritefl.com.

Hopefully this information was helpful in assisting you in completing your online meter reading submission. If you have any questions about this or any other process related to the functioning of your copier or printer, please contact our service department via email at service@ritefl.com or give us a call at 941-955-2737.

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Here are 5 additional copier features to save you time and money in your business.

Here are 5 additional copier features to save you time and money in your business.

(Submitted by Wayne Parrish) This week’s blog is going to focus on the (5) additional copier features that will help you to save time and money in your business. Those features are:
  1. Multi-crop (also referred to as “Receipt Scanning”)
  2. Secure Print Release
  3. Simultaneous Copy and Scan
  4. Pull out Keyboard
  5. Mobile Printing
  1. Multi-crop
  2. Sometimes referred to as “Receipt Scanning,” multi-crop is a valuable feature for anyone who scans a large number of checks, receipts, or even identification cards, such as driver’s licenses or social security cards. By selecting this feature, a user can place all the items on the glass at the same time—leaving approximately a half an inch of space around each of the items—press the scan button, and the multifunction device will proceed to scan all the items currently on the glass with one pass and then save the scan of each item as separate PDF files. These PDF files can then be emailed directly from the MFD to the user’s own email or to another email, the company’s accounting email, for example.
  1. Secure Print Release
  2. Sharp’s new Advanced series machines have a built-in feature called “Sharp Serverless Print Release” that comes standard without the need for additional software or special drivers. If your copier doesn’t include a similar feature, then a third-party software, such as PaperCut, can be used to achieve the same functionality.
  3. Sometimes referred to as “Follow Me” or “Find Me” printing, the secure print release functionality allows a user to print a file from their laptop or other device which gets stored onto one main hub copier device that is connected, via the customer’s network, to up to 5 other copier devices. This means the user has the option to print, not only from the main hub copier, but from any of the subsequent connected devices. This proves especially helpful if the user wants to print from their office on one floor to a device located on a different floor or even to a completely different building, either locally or across the nation, wherever the network has a connected device!
  4. Another aspect of secure printing comes from the use of third-party software like Cloud Connect in conjunction with applications such as SharePoint online, OneDrive for Business, Box, and Dropbox. These solutions allow users to perform functions like sending print jobs from their laptop or device to a folder on their Dropbox, then going to the multifunction device to securely access that folder and print on the spot from the machine. In this way, sensitive or confidential print jobs can be sent by users whenever it is convenient, then printed on-demand, all while ensuring that these priority documents are not left on the copier for accidental viewing by unauthorized users.
  1. Simultaneous Copy and Scan
  2. In today’s digital world, being able to copy and scan a document at the same time is a highly desired feature which can, in some cases, dramatically enhance your daily workflow by reducing the amount of time required to complete complex copy and scan jobs.
  1. Pull out keyboard
  2. A built-in retractable keyboard on the MFP touchscreen is a standard feature on Sharp multifunction devices that greatly simplifies the process of email address and subject line entries, especially on repeated scanning tasks. This feature also speeds up entering information for user authentications.
  1. Mobile Printing
  2. Available on both Apple and Android devices, the mobile printing functionality makes it easier than ever to wirelessly print to your MFP from your smartphone. Sometimes referred to as “wireless printing,” you can use this feature so long as your phone and multifunction device are operating on the same network.
Want to learn even more about Sharp MFD features? We would be happy to assist you! Contact us to schedule a personalized demo with a member of our sales team.
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